Introduction

Efficient file management is crucial for the seamless operation of any organization. At PECS, we offer state-of-the-art File Sharing System (FSS) designed to streamline document workflows, enhance productivity, and ensure compliance. Our comprehensive FSS solutions cater to businesses of all sizes, helping you manage your files securely and efficiently.

FSS utilize computer systems and software to store, manage, and track electronic documents and digital images of paper-based information. Essentially, file management refers to how an organization systematically handles its electronic documents.

FSS software is designed to control and organize files within an organization, integrating file and content capture, workflow management, repositories, COLD/ERM systems, output systems, and information retrieval mechanisms, alongside processes to track, store, and control files effectively.

FEATURES

File Security

Our File Sharing System offers robust access control to ensure your files remain secure. You can define precise permissions, specifying not only who can access each file but also what actions they can perform. Control whether users can view, download, print, share, or create new versions of files to keep your information safe.

File Upload

PECS FSS provides multiple options for uploading files:

Single file upload
Bulk upload
Using Scan Tool

File Formats

FSS supports a wide range of file formats, including Microsoft Office files, OpenOffice files, image formats, PDFs, AutoCAD drawing formats, and many more. You can upload, view, and utilize all features of PECS FSS across these supported formats.

File Indexing

With PECS FSS, you have full control over how files are indexed. Define fields for file searches, and set validations to ensure accuracy. You can also specify mandatory indexes to streamline the search process, making file retrieval fast and efficient.

File Audit Logs

We maintains a comprehensive audit trail for all actions and changes made to files. A detailed log tracks every event throughout the file lifecycle, providing complete transparency and accountability.

Search & Retrieval

FSS offers intuitive and powerful search features, allowing users to find the files they need quickly. The global search function enables users to enter a phrase and locate files where the phrase appears in index fields, file names, control numbers, file numbers, or within the files themselves.

Our Expertise

We have successfully implemented document management solutions for various clients in the education and finance sectors.

Finance Sector

implemented solutions for managing XML-formatted and TXT payment files using SFTP.
Developed for a leading External Software Application for Financial Management Systems.
Facilitates creation of Fund Transfer Orders (FTOs) or Payment Files via:
User-friendly GUI interface.
Bulk upload functionality through Excel.
Generates, signs, and uploads XML payment files to designated SFTP servers
Processes responses and updates databases seamlessly.
Similar methodologies applied to processes like DSC Enrolment, Beneficiary and Vendor Registration, and Limit Allocation.

Education Sector

Developed a robust web-based system tailored for the education sector.
Integrates seamlessly with existing infrastructure via:
Web services.
REST APIs.
Enables efficient student enrollment across multiple locations.
Facilitates secure file management through a dedicated File Handler Module:
Comprehensive validation checks for uploaded content.
Integrates with Digi Locker API for secure storage and retrieval of student certificates.

Benefits

Decreased Storage
Competitive edge over others
Flexible indexing of Files
Excellent Collaboration tools
Enhanced safety of files

Enhanced and regulated document distribution
Digital Archiving
Improved regulatory compliance
Better internal operations

Better internal operations
Enhanced, faster, and flexible search in less time
Enhanced customer satisfaction and service
Preserve intellectual capital as well as organizational knowledge